Hello everyone
Hope you are fine. Writing an English letter is very essentional for everybody. But, how much you are prepared yourself to write an interactive letter? Now lets go...
English is the language of international business communication, but
do you know how to make a good impression when writing in English? A
well-written business letter can make or break your business deal, so
read on to become a writing pro!
A good first impression
Try to create a good first impression with the
salutation or start of the letter. Make sure the person's name and title are correct e.g.
Dear Ms. Jones. Use
Dear Sir or Madam if you don't know their name.
Stating your purpose
You should state the purpose of your letter in the first paragraph, for example
As per our phone conversation, I am writing to provide the information you requested.
Reason for writing
There are many reasons for writing a business letter, such as
inquiry (to ask for information),
request (to ask someone to do something),
apology (to say sorry) or
complaint (to complain about a problem). This will determine the style and tone of your letter.
Letter of request
If you are writing a letter of request, you could say
Could you possibly... or
I would be grateful if you could...
Giving bad news
If you are giving bad news or apologizing, you should be polite and tactful and state the reason for the problem. For example
Unfortunately we are not hiring any new staff at the moment. or
I am afraid that we will be unable to meet your order on time due to problems with our supplier.
